IOR Elections for President-Elect and Trustees

 



Trustee Elections 

The IOR calls for nominations each year for the two Board vacancies. If the number of nominations put forward exceeds the number of vacancies a web-based election takes place, usually in October.  Fellow, Member, Associate and Technician grade members are provided with details of the candidates and can vote on line.  The results of the election are announced at the AGM in the autumn and the two new Trustees take up their posts immediately. If insufficient nominations are received to hold an election, those nominated are automatically accepted onto the Board.  

Member, Associate, Fellow or Technician grade members are eligible to stand for election to the Board. Nominations must be supported by two existing members (Member, Associate, Fellow or Technician) and accompanied by a signed statement and photo. The Nominations are made electronically and election and voting procedures are carried out on line by an independent voting service with the results announced at the AGM in the autumn each year.

The 2019 nominees were:

  • Lisa-Jayne Cook MInstR (elected)
  • Juliet Loiselle MInstR (elected)
  • Damian Wiszniewski MInstR (not elected)

READ THE TRUSTEE NOMINATION STATEMENTS HERE

 

Other useful background information:

The IOR Board includes the President, immediate Past President, President-Elect, six elected Members and a Treasurer.  

The Board of Trustees is responsible to the membership, company law and to the Charity Commission for its effective governance.  The Board meets three times a year for a half day at a meeting chaired by the President.  There are up to ten members of the Board – six are elected by the membership with two retiring in rotation each year and two new members coming - the President, President-Elect, Immediate Past President and Treasurer making up the remaining four places.  Elected members normally serve for three years. Board members take an active role in the work of the IOR by joining a committee, taking part in steering groups and representing the IOR at key industry meetings.

 

 

President-Elect and Chair of the Board of Trustees

The role of the President-Elect is to join the Board of Trustees and support the work of the President until the end of the existing President’s term of office. Every two years a new President-Elect is appointed at the AGM. 

In 2019 the nominees were:

  • Mike Creamer FInstR (elected)
  • Graeme Fox FInstR (not elected)

READ THE PRESIDENT-ELECT NOMINATION STATEMENTS HERE

 

 

Nomination and election process for President-Elect 

In accordance with the IOR Constitution and Rules of May 2016 the Trustees are tasked with making a recommendation to the Membership for a candidate for the next President-elect.  This guide outlines the process and provides additional information for those considering taking on this important role.  A Nominating Committee appointed by the Trustees and chaired by the current President is responsible for identify potential candidates. They do this based on the specification for the role and personal attributes which is summarised below:

  • High profile and standing in the industry
  • Extensive current involvement in Institute activities
  • Depth of technical knowledge in their own field
  • Wide range of existing contacts, broad knowledge of the sector and subsectors
  • Ability to represent the Institute interests to the press, government and other bodies.
  • Proven ability to chair meetings
  • Confidence in public speaking
  • Good leadership, communication and interpersonal skills.
  • Impartiality, fairness and the ability to respect confidences.
  • Ability to ensure decisions are taken and followed-up.
  • A balanced and non-commercial approach
  • Availability to attend regular meetings in the UK (approx 25hrs per month) as well as representing the Institute at industry events in the UK and overseas.
  • Must have shown a long term commitment to the Institute.

A member may put themselves forward for inclusion in the list of names to be considered. The list of candidates is considered by the Trustees who must then propose one or more names of suitable candidates to the Membership at least three months before the AGM. If there is more than one candidate an election will be held.

Members may propose additional candidates at any time up to the specified closing date (two months before the AGM).  Anyone considering standing for this role is advised to review the role profile below.  Details of how to make a nomination are available below. Candidates must use the IOR form and must submit a statement, photograph and signatures of 20 supporters.   Should there be more than one name proposed for President-Elect an election will be held at least 28 days before the AGM in which Members, Associate Members, Technicians and Fellows are eligible to vote.

Following the results of the election, or if only one candidate is proposed and no elections are necessary, the President-Elect appointment will commence at the AGM.  The role of the President-Elect is to join the Board of Trustees and support the work of the President until the end of the existing President’s term of office in 12 months time at the next AGM.

Role and responsibilities of President-Elect 

The President holds the position of Chair of the IOR Board of Directors and Charity Trustees (Executive Council). As such they have a strategic role to play in representing the vision and purpose of the organisation and the work of the Institute as well as leading the Council. The Chair is legally responsible with the Council members for ensuring that the Institute functions properly, that there is adequate participation at meetings, all relevant matters are discussed and that effective decisions are made and carried out.

To ensure the Institute Board of Directors & Trustees functions properly the President shall

  • plan and run meetings in accordance with the Constitution
  • ensure matters are dealt with in an orderly, efficient manner
  • bring impartiality and objectivity to meetings and decision-making
  • facilitate change and address conflict within the Board
  • review governance performance and skills against terms of reference and strategic objectives

To ensure the Institute is managed effectively the President shall

  • liaise with and support the Chief Executive and staff, as appropriate, to keep an overview of the activity of the Institute and the wider strategy of the Institute
  • co-ordinate the work of the Board to ensure responsibilities for particular activities are met and expertise is employed as required
  • facilitate change and address conflict within the organisation and its activities, liaising with the staff to achieve this

Represent the Institute and Board

  • To communicate effectively the vision and purpose of the Institute internally and to members and committees
  • To represent the Institute at external meetings and events
  • To be aware of current legislation issues that might affect the Institute or Council

Qualities and Skills Required

  • High profile and standing in the industry
  • Extensive current involvement in Institute activities
  • Depth of technical knowledge in their own field
  • Wide range of existing contacts, broad knowledge of the sector and subsectors
  • Ability to represent the Institute interests to the press, government and other bodies.
  • Proven ability to chair meetings
  • Confidence in public speaking
  • Good leadership, communication and interpersonal skills
  • Impartiality, fairness and the ability to respect confidences
  • Ability to ensure decisions are taken and followed-up
  • A balanced and non-commercial approach
  • Availability to attend regular meetings in the UK (approx 25hrs per month) as well as representing the Institute at industry events in the UK and overseas
  • Must be a Fellow, Member, Associate or Technician of the IOR with a long term commitment to the Institute

Time Commitment

  • The role of Chair requires an estimated commitment of a minimum of 25 hrs a month and a willingness to travel within the UK and overseas eg to conferences, presenting papers etc. 
  • The IOR Board of Trustees meets 4 times a year for a half-day meeting. The President continues to attend Board meetings as Immediate Past President for two years after their term as President has concluded.
  • The President attends the Finance Committee telephone conferences usually held quarterly, Chaired by the Immediate Past President or Treasurer.
  • The IOR President will give a Presidential Address including a written paper during their first year, opens the Annual Conference and gives a speech to members at the Annual Dinner whilst they are in office.  
  • In addition the President normally chairs IOR evening talks, attends ASHRAE winter meetings and if relevant IIR International Congress conferences.

 

 

Nomination of Additional Candidates for President-Elect

Additional candidates for President-Elect can be nominated by the members using the form below. Please note that all 20 supporting members must sign the original form and this must be submitted as a single nomination including statement and photo by the advertised deadline.  Download nomination form here

 

The Institute of Refrigeration is a registered charity governed by a Constitution and Rules (May 2016), subject to the obligations of the Charities Act 2011. It is a Charitable Incorporated Organisation registered number 1166869.

 

 
 
 

Institute of Refrigeration  
Kelvin House, 76 Mill Lane  
Carshalton Surrey SM5 2JR 
United Kingdom 

+44 (0)208 6477033

ior@ior.org.uk